Privacy Policy

Learn how we collect, use, and protect your information

Effective Date: January 1, 2025

This Privacy Policy describes how NewSpace@Berkeley ("we," "us," or "our") collects, uses, and shares information when you visit our website or register for Berkeley Space Symposium 2025.

1. Information We Collect

1.1 Information You Provide

When you register for our event or use our services, we collect:

  • Personal Information: Name, email address, phone number
  • Professional Information: Job title, company/organization, industry sector
  • Demographic Information: Academic institution, graduation year, areas of interest
  • Payment Information: Billing details for registration fees (processed securely through third-party payment processors)

1.2 Automatically Collected Information

We automatically collect certain information when you visit our website:

  • Google Analytics Data: IP address, browser type, device information, pages visited, time spent on site, referral sources, and user interaction patterns
  • Cookies: We use cookies to enhance user experience and enable Google Analytics functionality
  • Log Data: Server logs containing access times, pages viewed, and technical information

1.3 Google Analytics Integration

Important:

Our website uses Google Analytics to analyze visitor behavior and improve our services. Google Analytics collects data through cookies and may associate this information with your registration data to provide us with insights about attendee engagement and preferences. By using our website, you consent to this data processing by Google in accordance with Google's Privacy Policy.

2. How We Use Your Information

We use collected information to:

  • Event Management: Process registrations, manage attendee communications, and coordinate event logistics
  • Analytics and Improvement: Analyze website traffic, attendee demographics, and engagement patterns through Google Analytics integration
  • Marketing Communications: Send event updates, industry news, and information about future NewSpace@Berkeley events
  • Networking: Facilitate connections between attendees when explicitly consented to
  • Legal Compliance: Meet regulatory requirements and protect our legal interests

3. Information Sharing

3.1 Event Partners and Sponsors

With your explicit opt-in consent during registration, we may share your contact information with event sponsors and industry partners for networking opportunities and relevant professional communications.

3.2 Service Providers

We share information with trusted third-party providers who assist with:

  • Event management platforms and registration systems
  • Payment processing (we do not store credit card information)
  • Email marketing and communication services
  • Google Analytics: Website analytics and user behavior analysis
  • Cloud storage and hosting services

3.3 Legal Requirements

We may disclose information when required by law, court order, or to protect the rights and safety of our organization, attendees, or others.

3.4 Attendee Directory

We may publish an attendee directory for networking purposes, but only with explicit consent obtained during registration.

4. Your Privacy Rights

4.1 Access and Control Rights

You have the right to:

  • Access personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of your data (subject to legitimate business needs)
  • Withdraw consent for data processing
  • Object to certain processing activities
  • Request data portability in machine-readable format

4.2 Communication Preferences

You can manage your communication preferences by:

  • Using unsubscribe links in our emails
  • Contacting us directly to update preferences
  • Logging into your registration account to modify settings

4.3 Google Analytics Opt-Out

You can opt out of Google Analytics tracking by:

  • Installing the Google Analytics Opt-out Browser Add-on
  • Adjusting your browser's cookie settings
  • Using privacy-focused browser extensions that block tracking

5. Data Security and Retention

5.1 Security Measures

We implement industry-standard security measures including encryption, secure servers, and access controls to protect your personal information. However, no method of electronic transmission or storage is completely secure.

5.2 Data Retention

We retain personal information only as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law. Event registration data is typically retained for up to 7 years for record-keeping purposes.

6. International Data Transfers

Our website is operated from the United States. If you are located outside the U.S., your information will be transferred to and processed in the United States, which may have different data protection laws than your country.

7. California Privacy Rights (CCPA)

California residents have additional rights under the California Consumer Privacy Act:

  • Right to know what personal information is collected and how it's used
  • Right to delete personal information (with certain exceptions)
  • Right to opt-out of sale of personal information (we do not sell personal information)
  • Right to non-discrimination for exercising privacy rights

8. European Union Data Subject Rights (GDPR)

If you are located in the European Union, you have additional rights under GDPR, including the rights described in Section 4.1 above and the right to lodge a complaint with your local data protection authority.

9. Children's Privacy

Our services are not intended for individuals under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware that we have collected such information, we will take steps to delete it.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of significant changes via email or through prominent notices on our website. Your continued use of our services after changes take effect constitutes acceptance of the updated policy.

11. Contact Information

For questions about this Privacy Policy or to exercise your privacy rights, contact us at:

Privacy Officer

NewSpace@Berkeley

University of California, Berkeley

Berkeley, CA 94720

info@newspaceatberkeley.org

Last updated: January 1, 2025